Most states, including Ohio, do not have specific laws mandating the minimum record retention period for patient medical records. However, HIPAA and the Ohio Medicaid rules mandates the retention of records for a period of at least six

(6) years after payment of the claim to the provider.

For consistency purposes, it is also recommended that records relating to Medicare beneficiaries be kept for at least six (6) years as well although Medicare Conditions of

Participation only requires a five (5) year retention period.

If you would like to make a medical records request please contact our medical records clerk at 937-848-4121.

If your a patient needing medical records transferred please fill out the blow form and submit to our medical records clerk.